Agenda

Cheshire Fire Authority
Wednesday, 1st July, 2020 10.30 am

Venue: Remote Meeting - Via Skype

Contact: Naomi Thomas  Governance and Corporate Planning Manager

Link: View Live Stream

Items
No. Item

PART 1 - BUSINESS TO BE DISCUSSED IN PUBLIC

1.

PROCEDURAL MATTERS

1A

Appointments for 2020-21 pdf icon PDF 77 KB

The report of the Director of Governance and Commissioning sets out the political proportions, proportionality rules and calculations and appointments for 2020-21.

Additional documents:

1B

Recording of Meeting

Members are reminded that this meeting will be audio-recorded.

1C

Fire Authority Membership 2020-21

The following Members had been appointed to the Fire Authority by the respective constituent authorities:

 

Appointed by Cheshire East Council (3 Con, 3 Lab, 2 Ind)

 

Labour

 

Conservative

 

Independent

Cllr Marilyn Houston

Cllr Rachel Bailey

Cllr David Edwardes

Cllr Nick Mannion

Cllr Michael Beanland

Cllr James Nicholas

Cllr Jonathan Parry

Cllr David Brown

 

 

Appointed by Cheshire West and Chester Council (4 Con, 4 Lab)

 

Labour

 

Conservative

Cllr Martyn Delaney

Cllr Razia Daniels

Cllr Gina Lewis

Cllr Jill Houlbrook

Cllr Bob Rudd

Cllr Stuart Parker

Cllr Peter Wheeler

Cllr Norman Wright

Appointed by Halton Borough Council (3 Lab)

 

Labour

Cllr Phil Harris

Cllr Stef Nelson

Cllr Rob Polhill

 

Appointed by Warrington Borough Council (3 Lab, 1 Lib Dem)  

 

Labour

 

Liberal Democrat

Cllr Les Morgan

Cllr Karen Mundry

Cllr Steve Wright

 

Cllr Mike Biggin

Note: The Police and Crime Commissioner for Cheshire, Mr David Keane, has also been afforded certain rights in relation to Fire Authority business, including the right to attend meetings.

 

1D

Apologies for Absence

1E

Chair's Announcements

To receive any announcements that the Chair wishes to make prior to the commencement of the formal business of the meeting.

 

1F

Declaration of Members' Interests

Members are reminded that the Members’ Code of Conduct requires the disclosure of Statutory Disclosable Pecuniary Interests, Non-Statutory Disclosable Pecuniary Interests and Disclosable Non-Pecuniary Interests.

1G

Questions and Petitions from Members of the Public

To receive any questions submitted, in accordance with procedure rule 4.48 by members of the public from within the area covered by the Fire Authority. To receive any petitions submitted in accordance with procedure rule 4.56.

1H

Minutes of Fire Authority pdf icon PDF 313 KB

To confirm as a correct record the minutes of the Fire Authority Meeting held on 12th February 2020.

1I

Minutes of Performance and Overview Committee pdf icon PDF 135 KB

To receive, for information, the minutes of the Performance and Overview Committee meeting held on 26th February 2020.

1J

Minutes of Estates and Property Committee pdf icon PDF 107 KB

To receive, for information, the minutes of the Estates and Property Committee meeting held on 13th March 2020.

1K

Urgent Business - Additional Capital Funding to Improve Environmental Performance of new Chester Fire Station pdf icon PDF 94 KB

The Urgent Business form together with a copy of the supporting report considered by Estates and Property Committee is attached.  Members will see that on 13th March 2020 the Estates and Property Committee resolved that the environmental performance of the new Fire Station should be enhanced.  In addition, it recommended that the Fire Authority allocate an additional £300k to the project. 

 

As there was no meeting of the Fire Authority in April due to the Coronavirus pandemic and because it was necessary to instruct the contractor, a decision was made using the procedure for Urgent business to be determined between Fire Authority meetings.

Additional documents:

1L

Fire Station Modernisation Programme - Release of Balance of Capital Funding pdf icon PDF 58 KB

The report of the Director of Governance and Commissioning sets out the current position of the Programme and seeks the release of the balance of the allocated capital funding so that the Programme can continue.

Additional documents:

1M

Programme of Member Meetings 2020-21 pdf icon PDF 168 KB

A programme of Member meetings was previously approved by the Fire Authority. As a result of the Coronavirus pandemic some meetings from 2019-20 did not take place. The programme has been updated slightly with some meetings having been pushed back. The attached programme will be updated and circulated in the next week or two.

1N

Urgent Business - Remote Meeting Rules pdf icon PDF 79 KB

The Remote Meeting Rules were created using the procedure for Urgent Business to be determined between Fire Authority Meetings.  The Remote Meeting Rules replace, amend, or suspend elements of the Fire Authority Constitution to allow remote meetings to take place.

 

The Urgent Business form and Remote Meeting Rules are attached.

 

Additional documents:

1O

Constitution

Members are asked to adopt the constitution which contains the following sections:-

 

Section 1 – Cheshire Fire Authority

Section 2 – Key Documents

Section 3 – Members’ Decision Making Bodies

Section 4 – Procedural Matters

Section 5 – Outside Bodies

Section 6 – Members’ Role

Section 7 – Protocols

Section 8 – Members’ Code of Conduct

Section 9 – Members’ Allowance Scheme

Section 10 – Financial Regulations

Section 11 – Scheme of Delegation

 

A copy of the Constitution can be accessed on the Service’s website via the following link:

 

https://www.cheshirefire.gov.uk/about-us/fire-authority/cheshire-fire-authority-constitution

ITEMS REQUIRING DISCUSSION / DECISION

2.

Integrated Risk Management Plan 2020-24 pdf icon PDF 130 KB

See separate pack containing all IRMP documents/reports.

Additional documents:

3.

Internal Audit Plan 2020-21 pdf icon PDF 76 KB

Additional documents:

4.

External Audit Plan 2019-20 pdf icon PDF 74 KB

Additional documents:

5.

End of Year Financial Report 2019-20 pdf icon PDF 226 KB

6.

Treasury Management Annual Report 2019-20 pdf icon PDF 132 KB

PART 2 - BUSINESS TO BE DISCUSSED IN PRIVATE - NONE